Privacy Notice – SPARK 2025

At SPARK 2025, your privacy matters to us. This notice explains what personal information we collect, how we use it, and the steps we take to keep it secure during your participation in the symposium.

  • Information We Collect

When you register for SPARK 2025, submit an abstract, or communicate with us, we may collect certain personal and academic details, such as:

  1. Your name, designation, and institutional affiliation
  2. Email address and contact number
  3. Abstracts, papers, or other scholarly submissions
  4. Payment and transaction details related to registration
  5. Photographs, videos, and recordings taken during the event

Please note: Certain information such as your name, institutional affiliation, and abstract title/content may be publicly viewable on the official SPARK 2025 Indico portal and the Symposium website. This is done for academic transparency, record-keeping, and archival purposes.

  • Why We Collect This Information

We use the information you provide to ensure a smooth and professional symposium experience. Specifically, we process your data to:

  1. Manage registration and participation in the event
  2. Send event-related updates and important communications
  3. Review, publish, and archive abstracts or proceedings
  4. Generate certificates, schedules, and participant lists
  5. Support reporting and academic documentation of the event
  6. Use select materials (e.g., group photos) for promotion and academic outreach
  • Data Sharing and Disclosure

Your information will be handled securely and only accessed by the Organising Committee of SPARK 2025.
In certain cases, information may be shared with:

  1. Reviewers and session chairs for academic review purposes
  2. Sponsors or government institutions, only when required for event coordination
  3. Publication partners, to facilitate proceedings or indexing
  4. We will never sell or share your personal information for commercial gain.
  • Data Storage and Retention

All personal data will be stored safely within institutional systems and the Indico platform.
We will retain your information only for as long as necessary to complete the academic and administrative processes associated with SPARK 2025.
Data archived on the Indico portal and official website may remain accessible for academic and historical reference.

  • Photography and Media

By participating in SPARK 2025, you grant permission for the Department of Physics, North Lakhimpur University to use photographs, videos, or recordings from the event for educational, archival, and promotional purposes (such as reports, websites, and publications).

  • Your Rights

You have the right to:

  1. Access the personal data we hold about you
  2. Request correction or deletion of inaccurate or outdated information
  3. Withdraw your consent to data use (where applicable)
  4. To exercise these rights, please contact the Organising Committee at spark@nlc.ac.in.
  • Contact Us

If you have any questions or concerns about how your data is handled, please reach out to us:

Organising Committee, SPARK 2025
Department of Physics, North Lakhimpur University
North Lakhimpur – 787031, Assam, India
📧 spark@nlc.ac.in